PMP: Project Management

Project foundations and the 49 processes across five process groups.

Project management overview

Understand projects, their working environment, and the project manager role.

Overview of Projects

Explore project value, life cycles, tailoring, and measures of success.

The Project management environments

Understand how organizational structures, governance, and assets shape projects.

The Role of the Project Manager

Lead the team, influence stakeholders, and coordinate project work.

Process

Follow the processes for initiating, planning, executing, monitoring, and closing.

Initiating a Project

Authorize the project and identify the people it affects.

Develop Project Charter

Authorize the project and establish its purpose, objectives, and manager authority.

Identify Stakeholders

Identify stakeholders and understand their interests, influence, and expectations.

Planning a Project

Define the work and plan how to deliver, measure, and control it.

Develop Project Management Plan

Integrate the plans and baselines that guide project delivery.

Plan Scope Management

Decide how scope and requirements will be defined, validated, and controlled.

Collect Requirements

Capture stakeholder needs and trace them to project deliverables.

Define Scope

Clarify deliverables, boundaries, exclusions, and acceptance criteria.

Create WBS

Break deliverables into manageable work packages.

Plan Schedule Management

Set the approach for developing and controlling the schedule.

Define Activities

Identify the activities needed to produce each work package.

Sequence Activities

Connect activities through dependencies and logical order.

Estimate Activity Duration

Estimate the time needed to complete each activity.

Develop Schedule

Combine activities, dependencies, durations, and resources into a schedule.

Plan Cost Management

Define how project costs will be estimated, budgeted, and controlled.

Estimate Costs

Estimate the funding needed for project activities and resources.

Determine Budget

Combine cost estimates and reserves into an approved cost baseline.

Plan Quality Management

Define quality standards and how compliance will be demonstrated.

Plan Resource Management

Plan team roles and the management of people and physical resources.

Estimate Activity Resources

Determine the people, equipment, and materials each activity needs.

Plan Communications Management

Decide what information stakeholders need, when, and through which channels.

Plan Risk Management

Set the approach, roles, and criteria for managing project risk.

Identify Risks

Record potential threats, opportunities, and their causes.

Perform Qualitative Risk Analysis

Prioritize risks by probability, impact, and other relevant factors.

Perform Quantitative Risk Analysis

Assess the combined numerical effect of uncertainty on project objectives.

Plan Risk Responses

Choose actions and owners to address threats and opportunities.

Plan Procurement Management

Decide what to purchase and how to approach suppliers.

Plan Stakeholder Engagement

Plan how to involve stakeholders based on their needs and influence.

Executing a Project

Carry out the plan and coordinate people, resources, and stakeholders.

Direct and Manage Project Work

Lead planned work and implement approved changes to create deliverables.

Manage Project Knowledge

Use existing knowledge and capture lessons throughout delivery.

Manage Quality

Improve processes and build quality into the work.

Acquire Resources

Obtain the people, equipment, and materials needed for delivery.

Develop Team

Strengthen team skills, collaboration, and performance.

Manage Team

Track performance, provide feedback, and resolve team issues.

Manage Communication

Create, share, and store project information for stakeholders.

Implement Risk Response

Carry out the agreed actions for threats and opportunities.

Conduct Procurements

Evaluate supplier proposals, select sellers, and award contracts.

Manage Stakeholder Engagement

Work with stakeholders to address concerns and sustain participation.

Monitoring and Controlling a Project

Compare results with the plan and manage changes and corrective actions.

Monitor and Control Project Work

Assess overall progress and report performance against project objectives.

Perform Integrated Change Control

Review change requests and coordinate approved changes across the project.

Validate Scope

Obtain formal acceptance of completed deliverables.

Control Scope

Monitor scope and manage changes to the scope baseline.

Control Schedule

Track schedule performance and manage changes to the schedule baseline.

Control Costs

Monitor spending, forecast costs, and manage budget changes.

Control Quality

Inspect and test deliverables to verify they meet quality requirements.

Control Resources

Check physical resource use and address shortages or allocation issues.

Monitor Communications

Check whether communications meet stakeholder information needs.

Monitor Risks

Review risk responses, track existing risks, and identify new risks.

Control Procurements

Monitor supplier performance, manage contracts, and close procurements.

Monitor Stakeholder Engagement

Review stakeholder relationships and adjust engagement strategies.

Closing a Project

Complete the project or phase and hand over its outcomes.

Close Project or Phases

Finalize activities, hand over results, and archive records and lessons.

Full checklist

Review essential project records from business case through final handover.

React Flow

Project management overview

Overview of Projects

Importance of Project
Project Drive Change
Portfolio, Programs and Projects (Business as usual BAU)
Project Lifecycles and Phases (Predictve/Interative/Increamental/Adaptive)
Project Management Data and Information
Tailoring your Project
Managing Benefits and Project Success Measures
Project Charter and PM Plan

The Project management environments

Enterprise Environmental Factors
Organizational Process Assets
Organizational and Project Governance
Management Elements
Organizational structures
- PMO and Project Oriented
- Matrix - Strong to Weak
- Functional and Organic
PMO Types
- Directive
- Controlling
- Supportive

The Role of the Project Manager

The Sphere of Influence
Project Manager Competences
Qualities and Skills of a Leader
Performing Integration

Process

Initiating a Project

Develop Project Charter

Inputs

Business Documents: Business Case, Benefits Management Plan
Agreements
Enterprise Environmental Factors
Organizational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Brainstorming, Focus Groups, Interviews
Interpersonal and Team Skills: Conflict Management, Facilitation, Meeting Management
Meetings

Outputs

Project Charter
Assumption Log

Identify Stakeholders

Inputs

Project Charter
Business Documents: Business Case, Benefits Management Plan
Project Management Plan: Communications Management Plan, Stakeholder Engagement Plan
Project Documents: Change Log, Issue Log, Requirements Documentation
Agreements
Enterprise Environmental Factors
Organizational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Questionnaires and Surveys, Brainstorming
Data Analysis: Stakeholder Analysis, Document Analysis
Data Representation: Stakeholder Mapping/Presentation
Meetings

Outputs

Stakeholder Register
Change Requests
Project Management Plan Updates: Requirements Management Plan, Communications Management Plan, Risk Management Plan, Stakeholder Engagement Plan
Project Documents Updates: Assumption Log, Issue Log, Risk Register

Planning a Project

Develop Project Management Plan

Project Charter

Inputs

Outputs from Other Processes
Enterprise Environmental Factors
Organizational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Brainstorming, Checklists, Focus Groups, Interview
Interpersonal and Team Skills: Conflict Management, Facilitation, Meeting Management
Meetings

Outputs

Project Management Plan

Plan Scope Management

Inputs

Project Charter
Project Management Plan: Quality Management Plan, Project Lifecycle Description, Development Approach
Enterprise Environmental Factors
Organizational Process Assets

Tools & Techniques

Expert Judgement
Data Analysis: Alternatives Analysis
Meetings

Outputs

Scope Management Plan
Requirements Management Plan

Collect Requirements

Inputs

Project Charter
Project Management Plan: Scope Management Plan, Requirements Management Plan, Stakeholder Engagement Plan
Project Documents: Assumption Log, Lessons Learned Register, Stakeholder Register
Business Documents: Business Case
Agreements
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Brainstorming, Interviews, Focus Groups, Questionnaires and Surveys, Benchmarking
Data Analysis: Document Analysis
Decision Making: Voting, Multi-Criteria Decision Analysis
Data Representation: Affinity Diagrams, Mind Mapping
Interpersonal and Team Skills: Nominal Group Technique, Observation / Conversation, Facilitation
Context Diagram
Prototypes

Outputs

Requirements Documentation
Requirements Traceability Matrix

Define Scope

Inputs

Project Charter
Project Management Plan: Scope Management Plan
Project Documents: Assumption Log, Requirements Documentation, Risk Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Analysis: Alternatives Analysis
Decision Making: Multi-Criteria Decision Making
Interpersonal and Team Skills: Facilitation
Product Analysis

Outputs

Project Scope Statement
Project Documents Updates: Assumption Log, Requirements Documentation, Requirements Traceability Matrix, Stakeholder Register

Create WBS

Inputs

Project Management Plan: Scope Management Plan
Project Documents: Project Scope Statement, Requirements Documentation
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Decomposition

Outputs

Scope Baseline
Project Documents Updates: Assumption Log, Requirements Documentation

Plan Schedule Management

Inputs

Project Charter
Project Management Plan: Scope Management Plan, Development Approach
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Analysis: Alternatives Analysis
Meetings

Outputs

Schedule Management Plan

Define Activities

Inputs

Project Management Plan: Schedule Management Plan, Scope Baseline
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Decomposition
Rolling Wave Planning
Meetings

Outputs

Activity List
Activity Attributes
Milestone List
Change Requests
Project Management Plan Updates: Schedule Baseline, Cost Baseline

Sequence Activities

Inputs

Project Management Plan: Schedule Management Plan, Scope Baseline
Project Documents: Activity Attributes, Activity List, Assumption Log, Milestone List
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Precedence Diagramming Method
Dependency Determination and Integration
Leads and Lags
Project Management Information System

Outputs

Project Schedule Network Diagrams
Project Documents Updates: Activity Attributes, Activity List, Assumption Log, Milestone List

Estimate Activity Duration

Inputs

Project Management Plan: Schedule Management Plan, Scope Baseline
Project Documents: Activity Attributes, Activity List, Assumption Log, Lessons Learned Register, Milestone List, Project Team Assignments, Resource Breakdown Structure, Resource Calendars, Resource Requirements, Risk Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Analogous Estimating
Parametric Estimating
Three Point Estimating
Bottom-Up Estimating
Data Analysis: Alternatives Analysis, Reserve Analysis
Decision Making: Voting
Meetings

Outputs

Duration Estimates
Basis of Estimates
Project Documents Updates: Activity Attributes, Assumption Log, Lessons Learned Register

Develop Schedule

Inputs

Project Management Plan: Schedule Management Plan, Scope Baseline
Project Documents: Activity Attributes, Activity List, Assumption Log, Basis of Estimates, Duration Estimates, Lessons Learned Register, Milestone List, Project Schedule Network Diagrams, Project Team Assignments, Resource Calendars, Resource Requirements, Risk Register
Agreements
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Schedule Network Analysis
Critical Path Method
Resource Optimization
Data Analysis: What-if Scenario Analysis, Simulation
Leads and Lags
Schedule Compression
Project Management Information System
Agile Release Planning

Outputs

Schedule Baseline
Project Schedule
Schedule Data: Schedule Management Plan, Cost Baseline
Project Calendars: Activity Attributes, Assumption Log, Duration Estimates, Lessons Learned Register, Resource Requirements, Risk Register
Change Requests
Project Management Plan Updates
Project Documents Updates

Plan Cost Management

Inputs

Project Charter
Project Management Plan: Schedule Management Plan, Risk Management Plan
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Analysis: Alternatives Analysis
Meetings

Outputs

Cost Management Plan

Estimate Costs

Inputs

Project Management Plan: Cost Management Plan, Quality Management Plan, Scope Baseline
Project Documents: Lessons Learned Register, Project Schedule, Resource Requirements, Risk Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Analogous Estimating
Parametric Estimating
Bottom-Up Estimating
Three-Point Estimating
Data Analysis: Alternatives Analysis, Reserve Analysis, Cost of Quality
Project Management Information System
Decision Making

Outputs

Cost Estimates
Basis of Estimates
Project Documents Updates: Assumption Log, Lessons Learned Register, Risk Register

Determine Budget

Inputs

Project Management Plan: Cost Management Plan, Resource Management Plan, Scope Baseline
Project Documents: Basis of Estimates, Cost Estimates, Project Schedule, Risk Register
Business Documents: Business Case, Benefits Management Plan
Agreements
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Cost Aggregation
Data Analysis: Reserve Analysis
Historical Information Review
Funding Limit Reconciliation
Financing

Outputs

Cost Baseline
Project Funding Requirements
Project Documents Updates: Cost Estimates, Project Schedule, Risk Register

Plan Quality Management

Inputs

Project Charter
Project Management Plan: Requirements Management Plan, Risk Management Plan, Stakeholder Engagement Plan, Scope Baseline
Project Documents: Assumption Log, Requirements Documents, Requirements Traceability Matrix, Risk Register, Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Benchmarking, Brainstorming, Interviews
Data Analysis: Cost-Benefit Analysis, Cost of Quality
Decision Making: Multi-Criteria Decision Analysis
Data Representation: Flowcharts, Logical Data Model, Matrix Diagrams, Mind Mapping
Test and Inspection Planning
Meetings

Outputs

Quality Management Plan
Quality Metrics
Project Management Plan Updates: Risk Management Plan, Scope Baseline
Project Documents Updates: Lessons Learned Register, Requirements Traceability Matrix, Risk Register, Stakeholder Register

Plan Resource Management

Inputs

Project Charter
Project Management Plan: Quality Management Plan, Scope Baseline
Project Documents: Project Schedule, Requirements Documentation, Risk Register, Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Representation: Hierarchical Charts, Responsibility Assignment Matrix, Text-oriented Formats
Organizational Theory
Meetings

Outputs

Resource Management Plan
Team Charter
Project Documents Updates: Assumption Log, Risk Register
Meetings
Interpersonal and Team Skills
Meetings

Estimate Activity Resources

Inputs

Project Management Plan: Resource Management Plan, Scope Baseline
Project Documents: Activity Attributes, Activity List, Assumption Log, Cost Estimates, Resource Calendars, Risk Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Bottom-Up Estimating
Analogous Estimating
Parametric Estimating
Data Analysis: Alternatives Analysis
Project Management Information System
Meetings

Outputs

Resource Requirements
Basis of Estimates
Resource Breakdown Structure
Project Documents Updates: Activity Attributes, Assumption Log, Lessons Learned Register

Plan Communications Management

Inputs

Project Charter
Project Management Plan: Resource Management Plan, Stakeholder Engagement Plan
Project Documents: Requirements Documentation, Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Communication Requirements Analysis
Communication Technology
Communication Models
Communication Methods
Interpersonal and Team Skills: Communication Styles Assessment, Political Awareness, Cultural Awareness
Data Representation: Stakeholder Engagement Assessment Matrix
Meetings

Outputs

Communications Management Plan
Project Management Plan Updates: Stakeholder Engagement Plan
Project Documents Updates: Project Schedule, Stakeholder Register

Plan Risk Management

Inputs

Project Charter
Project Management Plan
Project Documents: Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Analysis: Stakeholder Analysis
Meetings

Outputs

Risk Management Plan

Identify Risks

Inputs

Project Management Plan: Requirements Management Plan, Schedule Management Plan, Cost Management Plan, Quality Management Plan, Resource Management Plan, Risk Management Plan, Scope Baseline, Schedule Baseline, Cost Baseline
Project Documents: Assumption Log, Cost Estimates, Duration Estimates, Issue Log, Lessons Learned Register, Requirements Documentation, Resource Requirements, Stakeholder Register
Agreements
Project Documentation
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Brainstorming, Checklists, Interviews
Data Analysis: Root Cause Analysis, Assumption and Constraint Analysis, SWOT Analysis, Document Analysis
Interpersonal and Team Skills: Facilitation
Prompt Lists
Meetings

Outputs

Risk Register
Risk Report
Project Documents Updates: Assumption Log, Issue Log, Lessons Learned Register

Perform Qualitative Risk Analysis

Inputs

Project Management Plan: Risk Management Plan
Project Documents: Assumption Log, Risk Register, Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering
Data Analysis: Risk Data Quality Assessment, Risk Probability and Impact Assessment, Assessment of Other Risk Parameters
Interpersonal and Team Skills: Facilitation
Risk Categorization
Data Representation: Probability and Impact Matrix, Hierarchical Charts
Meetings

Outputs

Project Documents Updates: Assumption Log, Issue Log, Risk Register, Risk Report

Perform Quantitative Risk Analysis

Inputs

Project Management Plan: Risk Management Plan, Scope Baseline, Schedule Baseline, Cost Baseline
Project Documents: Assumption Log, Basis of Estimates, Cost Estimates, Cost Forecasts, Duration Estimates, Milestone List, Resource Requirements, Risk Register, Risk Report, Schedule Forecasts
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Interviews
Interpersonal and Team Skills: Facilitation
Representations of Uncertainty
Data Analysis: Simulations, Sensitivity Analysis, Decision Tree Analysis, Influence Diagrams

Outputs

Project Documents Updates: Risk Report

Plan Risk Responses

Inputs

Project Management Plan: Resource Management Plan, Risk Management Plan, Cost Baseline
Project Documents: Lessons Learned Register, Project Schedule, Project Team Assignments, Resource Calendars, Risk Register, Risk Report, Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement: Interviews
Data Gathering
Interpersonal and Team Skills: Facilitation
Strategies for Threats
Strategies for Opportunities
Contingent Response Strategies
Strategies for Overall Project Risk
Data Analysis: Alternatives Analysis, Cost-Benefit Analysis
Decision Making: Multi-Criteria Decision Analysis

Outputs

Change Requests
Project Management Plan Updates: Schedule Management Plan, Cost Management Plan, Quality Management Plan, Resource Management Plan, Procurement Management Plan, Scope Baseline, Schedule Baseline, Cost Baseline
Project Documents Updates: Assumption Log, Cost Forecasts, Lessons Learned Register, Project Schedule, Project Team Assignments, Risk Register, Risk Report

Plan Procurement Management

Inputs

Project Charter
Business Documents: Business Case, Benefits Management Plan
Project Management Plan: Scope Management Plan, Quality Management Plan, Resource Management Plan, Scope Baseline
Project Documents: Milestone List, Project Team Assignments, Requirements Documentation, Requirements Traceability Matrix, Resource Requirements, Risk Register, Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Market Research
Data Analysis: Make-or-Buy Analysis
Source Selection Analysis
Meetings

Outputs

Procurement Management Plan
Procurement Strategy
Bid Documents
Procurement Statement of Work
Source Selection Criteria
Make or Buy Decisions
Independent Cost Estimates
Change Requests
Project Documents Updates: Lessons Learned Register, Milestone List, Requirements Documentation, Requirements Traceability Matrix
Organisational Process Assets Updates

Plan Stakeholder Engagement

Inputs

Project Charter
Project Management Plan: Resource Management Plan, Communications Management Plan, Risk Management Plan
Project Documents: Assumption Log, Change Log, Issue Log, Project Schedule, Risk Register, Stakeholder Register
Agreements
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Gathering: Benchmarking
Data Analysis: Assumption and Constraint Analysis
Decision Making: Prioritization / Ranking
Data Representation: Mind Mapping, Stakeholder Engagement Assessment Matrix
Meetings

Outputs

Stakeholder Engagement Plan

Executing a Project

Direct and Manage Project Work

Inputs

Project Management Plan
Project Documents: Change Log, Lessons Learned Register, Milestone List, Project Communications, Project Schedule, Requirements Traceability Matrix, Risk Register, Risk Report
Approved Change Requests
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Project Management Information System
Meetings

Outputs

Deliverables
Work Performance Data
Issue Log
Change Requests
Project Management Plan Updates
Project Documents Updates: Activity List, Assumption Log, Lessons Learned Register, Requirements Documentation, Risk Register, Stakeholder Register
Organisational Process Assets Updates

Manage Project Knowledge

Inputs

Project Management Plan
Project Documents: Lessons Learned Register, Project Team Assignments, Resource Breakdown Structure, Stakeholder Register
Deliverables
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Knowledge Management
Information Management
Interpersonal and Team Skills: Active Listening, Facilitation, Leadership, Networking, Political Awareness

Outputs

Lessons Learned Register
Project Management Plan Updates
Organisational Process Assets Updates

Manage Quality

Inputs

Project Management Plan: Quality Management Plan
Project Documents: Lessons Learned Register, Quality Control Measurements, Quality Metrics, Risk Report
Organisational Process Assets

Tools & Techniques

Data Gathering: Checklists
Data Analysis: Alternatives Analysis, Document Analysis, Process Analysis, Root Cause Analysis
Decision Making: Multi-Criteria Decision Analysis
Data Representation: Affinity Diagrams, Cause and Effect Diagrams, Flowcharts, Histograms, Matrix Diagrams, Scatter Diagrams
Problem Solving
Audits
Quality Improvement Methods
Design for X

Outputs

Quality Reports
Test and Evaluation Documents
Change Requests
Project Management Plan Updates: Quality Management Plan, Scope Baseline, Schedule Baseline, Cost Baseline
Project Documents Updates: Issue Log, Lessons Learned Register, Risk Register

Acquire Resources

Inputs

Project Management Plan: Resource Management Plan, Procurement Management Plan, Cost Baseline
Project Documents: Project Schedule, Resource Calendars, Resource Requirements, Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Decision Making: Multi-Criteria Decision Analysis
Interpersonal and Team Skills: Negotiation
Pre-assignment
Virtual Teams

Outputs

Physical Resource Assignments
Project Team Assignments
Resource Calendars: Resource Management Plan, Cost Baseline
Change Requests
Project Management Plan Updates
Project Documents Updates: Lessons Learned Register, Project Schedule, Resource Breakdown Structure, Resource Requirements, Risk Register, Stakeholder Register
Enterprise Environmental Factors Updates
Organisational Process Assets Updates

Develop Team

Inputs

Project Management Plan: Resource Management Plan
Project Documents: Lessons Learned Register, Project Schedule, Project Team Assignments, Resource Calendars, Team Charter
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Co-location
Virtual Teams
Communication Technology
Conflict Management: Influencing, Motivation, Negotiation, Team Building
Recognition and Rewards
Training
Individual and Team Assessments
Meetings

Outputs

Team Performance Assessments
Change Requests
Project Management Plan Updates: Resource Management Plan
Project Documents Updates: Lessons Learned Register, Project Schedule, Project Team Assignments, Resource Calendars, Team Charter
Enterprise Environmental Factors Updates
Organisational Process Assets Updates

Manage Team

Inputs

Project Management Plan: Resource Management Plan
Project Documents: Issue Log, Lessons Learned Register, Project Team Assignments, Team Charter
Work Performance Reports
Team Performance Assessments
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Interpersonal and Team Skills: Conflict Management, Decision Making, Emotional Intelligence, Influencing, Leadership
Project Management Information System

Outputs

Change Requests
Project Management Plan Updates: Resource Management Plan, Schedule Baseline, Cost Baseline
Project Documents Updates: Issue Log, Lessons Learned Register, Project Team Assignments
Enterprise Environmental Factors Updates

Manage Communication

Inputs

Project Management Plan: Resource Management Plan, Communications Management Plan, Stakeholder Engagement Plan
Project Documents: Change Log, Issue Log, Lessons Learned Register, Quality Report, Risk Report, Stakeholder Register
Work Performance Reports
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Communication Technology
Communication Methods: Communication Competence, Feedback, Non-verbal, Presentations
Communication Skills
Project Management Information System
Project Reporting
Interpersonal and Team Skills: Active Listening, Conflict Management, Cultural Awareness, Meeting Management, Networking, Political Awareness
Meetings

Outputs

Project Communications
Project Management Plan Updates: Communications Management Plan, Stakeholder Engagement Plan
Project Documents Updates: Issue Log, Lessons Learned Register, Project Schedule, Risk Register, Stakeholder Register
Organisational Process Assets Updates

Implement Risk Response

Inputs

Project Management Plan: Risk Management Plan
Project Documents: Lessons Learned Register, Risk Register, Risk Report
Organisational Process Assets

Tools & Techniques

Expert Judgement
Interpersonal and Team Skills: Influencing
Project Management Information System

Outputs

Change Requests
Project Documents Updates: Issue Log, Lessons Learned Register, Project Team Assignments, Risk Register, Risk Report

Conduct Procurements

Inputs

Project Management Plan: Scope Management Plan, Requirements Management Plan, Communications Management Plan, Risk Management Plan, Procurement Management Plan, Configuration Management Plan, Cost Baseline
Project Documents: Lessons Learned Register, Project Schedule, Requirements Documentation, Risk Register, Stakeholder Register
Procurement Documentation
Seller Proposals
Enterprise Environmental Factors
Organizational Process Assets

Tools & Techniques

Expert Judgement
Advertising
Bidder Conferences
Data Analysis: Proposal Evaluation
Interpersonal and Team Skills: Negotiation

Outputs

Selected Sellers
Agreements
Change Requests
Project Management Plan Updates: Requirements Management Plan, Quality Management Plan, Communications Management Plan, Risk Management Plan, Procurement Management Plan, Scope Baseline, Schedule Baseline, Cost Baseline
Project Documents Updates: Lessons Learned Register, Requirements Documentation, Requirements Traceability Matrix, Resource Calendars, Risk Register, Stakeholder Register
Organisational Process Assets Updates

Manage Stakeholder Engagement

Inputs

Project Management Plan: Communications Management Plan, Risk Management Plan, Stakeholder Engagement Plan, Change Management Plan
Project Documents: Change Log, Issue Log, Lessons Learned Register, Stakeholder Register
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Communication Skills: Feedback
Interpersonal and Team Skills: Conflict Management, Cultural Awareness, Negotiation, Observation / Conversation, Political Awareness
Ground Rules
Meetings

Outputs

Change Requests
Project Management Plan Updates: Communications Management Plan, Stakeholder Engagement Plan
Project Documents Updates: Change Log, Issue Log, Lessons Learned Register, Stakeholder Register

Monitoring and Controlling a Project

Monitor and Control Project Work

Inputs

Project Management Plan
Project Documents: Assumption Log, Basis of Estimates, Cost Forecasts, Issue Log, Lessons Learned Register, Milestone List, Quality Reports, Risk Register, Risk Report, Schedule Forecasts
Work Performance Information
Agreements
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Analysis: Alternatives Analysis, Cost-Benefit Analysis, Earned Value Analysis, Root Cause Analysis, Trend Analysis, Variance Analysis
Decision Making: Voting
Meetings

Outputs

Work Performance Reports
Change Requests
Project Management Plan Updates
Project Documents Updates: Cost Forecasts, Issue Log, Lessons Learned Register, Risk Register, Schedule Forecasts

Perform Integrated Change Control

Inputs

Project Management Plan: Change Management Plan, Configuration Management Plan, Scope Baseline, Schedule Baseline, Cost Baseline
Project Documents: Basis of Estimates, Change Log, Requirements Traceability Matrix, Risk Report
Work Performance Reports
Change Requests
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Change Control Tools
Data Analysis: Alternatives Analysis, Cost-Benefit Analysis
Decision Making: Voting, Autocratic Decision Making, Multicriteria Decision Analysis
Meetings

Outputs

Approved Change Requests
Project Management Plan Updates
Project Documents Updates: Change Log

Validate Scope

Inputs

Project Management Plan: Scope Management Plan, Requirements Management Plan, Scope Baseline
Project Documents: Lessons Learned Register, Quality Reports, Requirements Documentation, Requirements Traceability Matrix
Verified Deliverables
Work Performance Data

Tools & Techniques

Inspection
Decision Making: Voting

Outputs

Accepted Deliverables
Work Performance Information
Change Requests
Project Documents Updates: Lessons Learned Register, Requirements Documentation, Requirements Traceability Matrix

Control Scope

Inputs

Project Management Plan: Scope Management Plan, Requirements Management Plan, Change Management Plan, Configuration Management Plan, Scope Baseline, Performance Measurement Baseline
Project Documents: Lessons Learned Register, Requirements Documentation, Requirements Traceability Matrix
Work Performance Data
Organisational Process Assets

Tools & Techniques

Data Analysis: Variance Analysis, Trend Analysis

Outputs

Work Performance Information
Change Requests
Project Management Plan Updates: Scope Management Plan, Scope Baseline, Schedule Baseline, Cost Baseline, Performance Measurement Baseline
Project Documents Updates: Lessons Learned Register, Requirements Documentation, Requirements Traceability Matrix

Control Schedule

Inputs

Project Management Plan: Schedule Management Plan, Schedule Baseline, Scope Baseline, Performance Measurement Baseline
Project Documents: Lessons Learned Register, Project Calendars, Project Schedule, Resource Calendars, Schedule Data
Work Performance Data
Organisational Process Assets

Tools & Techniques

Data Analysis: Earned Value Analysis, Iteration Burndown Chart, Performance Reviews, Trend Analysis, Variance Analysis, What-if Scenario Analysis
Critical Path Method
Project Management Information System
Resource Optimization
Leads and Lags
Schedule Compression

Outputs

Work Performance Information
Schedule Forecasts
Change Requests
Project Management Plan Updates: Schedule Management Plan, Schedule Baseline, Cost Baseline, Performance Measurement Baseline
Project Documents Updates: Assumption Log, Basis of Estimates, Lessons Learned Register, Project Schedule, Resource Calendars, Risk Register, Schedule Data

Control Costs

Inputs

Project Management Plan: Cost Management Plan, Cost Baseline, Performance Measurement Baseline
Project Documents: Lessons Learned Register
Project Funding Requirements
Work Performance Data
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Analysis: Earned Value Analysis, Variance Analysis, Trend Analysis, Reserve Analysis
To-Complete Performance Index
Project Management Information System

Outputs

Work Performance Information
Cost Forecasts
Change Requests
Project Management Plan Updates: Cost Management Plan, Cost Baseline, Performance Measurement Baseline
Project Documents Updates: Assumption Log, Basis of Estimates, Cost Estimates, Lessons Learned Register, Risk Register

Control Quality

Inputs

Project Management Plan: Quality Management Plan
Project Documents: Lessons Learned Register, Quality Metrics, Test and Evaluation Documents
Approved Test Cases
Deliverables
Work Performance Data
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Data Gathering: Checklists, Check Sheets, Statistical Sampling, Questionnaires and Surveys
Data Analysis: Performance Reviews, Root Cause Analysis
Inspection
Testing / Product Evaluations
Data Representation: Cause and Effect Diagrams, Control Charts, Histogram, Scatter Diagrams
Meetings

Outputs

Quality Control Measurements
Verified Deliverables
Work Performance Information
Change Requests
Project Management Plan Updates: Quality Management Plan
Project Documents Updates: Issue Log, Lessons Learned Register, Risk Register, Test and Evaluation Documents

Control Resources

Inputs

Project Management Plan: Resource Management Plan
Project Documents: Issue Log, Lessons Learned Register, Physical Resource Assignments, Project Schedule, Resource Breakdown Structure, Resource Requirements, Risk Register
Work Performance Data
Agreements
Organisational Process Assets

Tools & Techniques

Data Analysis: Alternatives Analysis, Cost-Benefit Analysis, Performance Reviews, Trend Analysis
Problem Solving
Interpersonal and Team Skills: Negotiation, Influencing
Project Management Information System

Outputs

Work Performance Information
Change Requests
Project Management Plan Updates: Resource Management Plan, Schedule Baseline, Cost Baseline
Project Documents Updates: Assumption Log, Issue Log, Lessons Learned Register, Physical Resource Assignments, Resource Breakdown Structure, Risk Register

Monitor Communications

Inputs

Project Management Plan: Resource Management Plan, Communications Management Plan, Stakeholder Engagement Plan
Project Documents: Issue Log, Lessons Learned Register, Project Communications
Work Performance Data
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Project Management Information System
Data Representation: Stakeholder Engagement Assessment Matrix
Interpersonal and Team Skills: Observation / Conversation
Meetings

Outputs

Work Performance Information
Change Requests
Project Management Plan Updates: Communications Management Plan, Stakeholder Engagement Plan
Project Documents Updates: Issue Log, Lessons Learned Register, Stakeholder Register

Monitor Risks

Inputs

Project Management Plan: Risk Management Plan
Project Documents: Issue Log, Lessons Learned Register, Risk Register, Risk Report
Work Performance Data
Work Performance Reports

Tools & Techniques

Data Analysis: Performance Analysis, Reserve Analysis
Audits
Meetings

Outputs

Work Performance Information
Change Requests
Project Management Plan Updates
Project Documents Updates: Assumption Log, Issue Log, Lessons Learned Register, Risk Register, Risk Report
Organisational Process Assets Updates

Control Procurements

Inputs

Project Management Plan: Requirements Management Plan, Risk Management Plan, Procurement Management Plan, Change Management Plan, Schedule Baseline
Project Documents: Assumption Log, Lessons Learned Register, Milestone List, Quality Reports, Requirements Traceability Matrix, Risk Register, Stakeholder Register
Agreements
Procurement Documentation
Approved Change Requests
Work Performance Data
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Expert Judgement
Claims Administration
Data Analysis: Performance Reviews, Earned Value Analysis, Trend Analysis
Inspection
Audits

Outputs

Closed Procurements
Work Performance Information
Procurement Documentation Updates
Change Requests
Project Management Plan Updates: Risk Management Plan, Procurement Management Plan, Schedule Baseline, Cost Baseline
Project Documents Updates: Lessons Learned Register, Resource Requirements, Requirements Traceability Matrix, Risk Register, Stakeholder Register
Organisational Process Assets Updates

Monitor Stakeholder Engagement

Inputs

Project Management Plan: Resource Management Plan, Communications Management Plan, Stakeholder Engagement Plan
Project Documents: Issue Log, Lessons Learned Register, Project Communications, Risk Register, Stakeholder Register
Work Performance Data
Enterprise Environmental Factors
Organisational Process Assets

Tools & Techniques

Data Analysis: Alternatives Analysis, Root Cause Analysis, Stakeholder Analysis
Decision Making: Multi-criteria Decision Making, Voting
Data Representation: Stakeholder Engagement Assessment Matrix
Communication Skills: Feedback, Presentations
Interpersonal and Team Skills: Active Listening, Cultural Awareness, Leadership, Networking, Political Awareness
Meetings

Outputs

Work Performance Information
Change Requests
Project Management Plan Updates: Resource Management Plan, Communications Management Plan, Stakeholder Engagement Plan
Project Documents Updates: Issue Log, Lessons Learned Register, Risk Register, Stakeholder Register

Closing a Project

Close Project or Phases

Inputs

Project Charter
Project Management Plan
Project Documents: Assumption Log, Basis of Estimates, Change Log, Issue Log, Lessons Learned Register, Milestone List, Project Communications, Quality Control Measurements, Quality Reports, Requirements Documentation, Risk Register, Risk Report
Accepted Deliverables
Business Documents: Business Case, Benefits Management Plan
Agreements
Procurement Documentation
Organisational Process Assets

Tools & Techniques

Expert Judgement
Data Analysis: Document Analysis, Regression Analysis, Trend Analysis, Variance Analysis
Meetings

Outputs

Project Documents Updates: Lessons Learned Register
Final Product, Service or Result Transition
Final Report
Organisational Process Assets Updates

Full checklist

[ ] Business Case — Business justification, alternatives, costs, expected value (Core) [ ] Benefits Management Plan — Expected benefits, KPIs, realization dates, benefit owners (Core) [ ] Agreements / Contracts — Initial commercial or internal authorization agreements (Conditional) [ ] Project Charter — Objectives, high-level scope, budget, milestones, authority (Core) [ ] Assumption Log — Initial assumptions, constraints, uncertainties (Core) [ ] Stakeholder Register — Stakeholder roles, interests, influence, expectations (Core) [ ] Project Management Plan — Integrated execution, governance, and control framework (Core) [ ] Change Management Plan — Change request, assessment, approval, implementation process (Core) [ ] Configuration Management Plan — Version, baseline, and configuration controls (Conditional) [ ] Scope Management Plan — How scope is defined, accepted, and controlled (Core) [ ] Requirements Management Plan — Requirements collection, prioritization, and change rules (Core) [ ] Requirements Documentation — Functional, nonfunctional, business and stakeholder requirements (Core) [ ] Requirements Traceability Matrix — Requirements mapped to deliverables, validation, and acceptance (Core) [ ] Project Scope Statement — Boundaries, inclusions, exclusions, acceptance criteria (Core) [ ] Work Breakdown Structure (WBS) — Hierarchical decomposition of project deliverables (Core) [ ] WBS Dictionary — Work-package details, boundaries, owners, acceptance criteria (Core) [ ] Scope Baseline — Approved scope statement, WBS, WBS dictionary (Core) [ ] Schedule Management Plan — Scheduling method, units, update frequency, thresholds (Core) [ ] Activity List — Individual work activities derived from work packages (Core) [ ] Activity Attributes — Dependencies, assumptions, constraints, resources, activity details (Core) [ ] Milestone List — Key checkpoints and planned milestone dates (Core) [ ] Project Schedule Network Diagram — Sequence and relationships among activities (Conditional) [ ] Duration Estimates — Estimated effort or elapsed duration by activity (Core) [ ] Basis of Estimates — Methods, assumptions, and confidence behind estimates (Core) [ ] Project Schedule — Timeline, dependencies, dates, critical path (Core) [ ] Schedule Data — Underlying activity and scheduling calculations (Conditional) [ ] Project Calendars — Project working days, holidays, nonworking periods (Core) [ ] Schedule Baseline — Approved schedule used for performance comparison (Core) [ ] Cost Management Plan — Cost estimating, funding, reporting, and control approach (Core) [ ] Cost Estimates — Estimated expenses by activity, resource, or work package (Core) [ ] Cost Baseline — Approved time-phased project budget (Core) [ ] Project Funding Requirements — Funding amounts and when funds are required (Conditional) [ ] Quality Management Plan — Quality standards, assurance, testing, acceptance methods (Core) [ ] Quality Metrics — Measurable quality targets and tolerances (Core) [ ] Resource Management Plan — Staffing, acquisition, development, resource controls (Core) [ ] Team Charter — Roles, working agreements, team values, conflict rules (Core) [ ] Resource Requirements — Required people, equipment, materials and other resources (Core) [ ] Resource Breakdown Structure — Hierarchy of resource categories (Conditional) [ ] Resource Calendars — Resource capacity and availability (Core) [ ] Responsibility Assignment Matrix (RACI) — Who performs, owns, consults, or receives updates (Recommended) [ ] Communications Management Plan — Audience, channels, cadence, formats, responsibility (Core) [ ] Stakeholder Engagement Plan — Engagement strategies and stakeholder expectations (Core) [ ] Stakeholder Engagement Assessment Matrix — Current versus desired levels of engagement (Recommended) [ ] Risk Management Plan — Risk methodology, categories, appetite, escalation thresholds (Core) [ ] Risk Register — Threats and opportunities, probability, impact, owners, actions (Core) [ ] Risk Report — Overall risk exposure, trends, key uncertainties (Core) [ ] Probability and Impact Matrix — Qualitative prioritization of risks (Recommended) [ ] Risk Response Plan / Actions — Mitigation, avoidance, transfer, escalation, contingency actions (Recommended) [ ] Quantitative Risk Analysis — Simulations, sensitivity analysis, quantified exposure (Conditional) [ ] Procurement Management Plan — Procurement process, ownership, contract controls (Conditional) [ ] Procurement Strategy — What to source, how to source, contracting approach (Conditional) [ ] Make-or-Buy Decision Record — Decision to build internally or source externally (Conditional) [ ] Procurement Statement of Work — Supplier deliverables and expectations (Conditional) [ ] Bid Documents — RFI, RFQ, RFP or other supplier solicitation documents (Conditional) [ ] Source Selection Criteria — Scoring and evaluation rules for suppliers (Conditional) [ ] Independent Cost Estimates — Independent benchmarks for supplier cost (Conditional) [ ] Deliverables Register — Completed or in-progress deliverables and their owners (Core) [ ] Work Performance Data — Raw progress, actual cost, effort and quality observations (Core) [ ] Issue Log — Current obstacles, owners, impact, resolutions (Core) [ ] Change Request Forms — Formal proposed changes and impact analysis (Core) [ ] Change Log — Requests, decisions, approval dates, implementation state (Core) [ ] Lessons Learned Register — Continuous learning during delivery (Core) [ ] Project Communications / Meeting Records — Meeting minutes, decisions, distribution and follow-ups (Core) [ ] Quality Reports — Process quality findings, audits, improvements (Core) [ ] Test and Evaluation Documents — Test plans, cases, results, acceptance evidence (Core) [ ] Physical Resource Assignments — Allocation of equipment and physical assets (Conditional) [ ] Project Team Assignments — Assigned personnel and responsibilities (Core) [ ] Team Performance Assessments — Capability, collaboration and team effectiveness (Recommended) [ ] Seller Evaluation / Selection Records — Supplier assessments and award decisions (Conditional) [ ] Selected Seller Register — Selected external vendors (Conditional) [ ] Executed Procurement Agreements — Signed contracts and purchase commitments (Conditional) [ ] Work Performance Information — Analyzed progress relative to expectations (Core) [ ] Work Performance Reports — Integrated project status and performance summaries (Core) [ ] Schedule Forecasts — Projected finish dates and schedule deviations (Core) [ ] Cost Forecasts — Estimated final costs and funding outlook (Core) [ ] Quality Control Measurements — Results of inspections, tests and quality measurements (Core) [ ] Verified Deliverables — Deliverables passing internal quality verification (Core) [ ] Accepted Deliverables — Stakeholder/customer acceptance evidence (Core) [ ] Approved Change Requests — Approved changes with authorization and implementation tracking (Core) [ ] Baseline Revision History — Controlled revisions to scope, schedule and cost baselines (Core) [ ] Procurement Performance Records — Vendor performance, claims, inspections, audit evidence (Conditional) [ ] Closed Procurement Records — Completed supplier contracts and closure evidence (Conditional) [ ] Final Report — Final scope, schedule, cost, quality, benefits outlook and outcomes (Core) [ ] Final Acceptance / Sign-Off — Formal confirmation that project deliverables are accepted (Core) [ ] Final Product / Service Transition Record — Handover to operations, customer or owning team (Core) [ ] Final Lessons Learned Register — Consolidated delivery lessons and recommendations (Core) [ ] Project Archive / Records Index — Final approved versions and project evidence (Core) [ ] Organizational Process Assets Updates — Reusable templates, process improvements, historical data (Recommended)